About Configuring Multiple Email Accounts In Microsoft Outlook

How To Set Up Outlook

Outlook Email Setup

Outlook is an email client application included in the Microsoft Office productivity suite. It is used by thousands of users for various purposes such as emailing, calendar sharing, task management, etc.

Microsoft Outlook is used by both enterprise users and home users. Users can configure their IMAP/POP email accounts or local server based accounts in Outlook. One of the best sides of Outlook is that it allows you to configure multiple email accounts in it. Not only that, you can make the application sort your emails by accounts and deliver them in separate folders in Outlook as well. Well, if you are wondering how to set up Outlook for emailing, here is the step-by-step directions for the same. Here, we will see how to configure multiple email accounts in Outlook.

Instructions

  • Launch Outlook and navigate to the Mail
  • Choose Tools from the resulting menu, followed by Options.
  • In the context menu, click the tab labeled Mail Setup. After that, select the button that says E-mail accounts. When the Email Accounts screen opens, you will find that the tab titled Email is selected already. Move to the left side of the screen and choose New from the resulting menu.
  • Select the type of email account you are trying to configure in Outlook. You have multiple options to choose here: IMAP, POP3, HTTP, and Microsoft Exchange. Choose the appropriate email account type and click on the Next button to proceed.
  • A new window will open now where you are required to fill in with login details, account details, and Server Details. If you don’t know them, contact your email service provider for the same.
  • After getting the information, fill in each field carefully. Remember that any mistake committed in these fields would make your account unusable. Once you are done, click on the Next button to proceed.

    Email Accounts In Outlook

    Outlook Support Desk

  • Once the information you provided are verified successfully, you will receive a confirmation message. You can begin to send or receive emails now.
  • Now, to create another email account, go back to the Mail page and click on the New Repeat the above steps. Gather the details about the new email account and fill in the information in the respective fields.

That was how to set up Outlook with multiple email accounts. If you need further assistance with the same, contact our tech support team for help.



How To Retract Mail In Outlook

How To Fix Outlook

Outlook Mail Retract

Many people send emails all day long using Outlook, but no matter how used they are to the activity, there is no guaranteeing they will not ever botch it. You know this to be true, if you have ever sent email to the wrong party and wished you had not. In some cases, you can just explain that you made a mistake, but in others, you could have started a landslide you do not relish. Makes you which that there was the option to recall sent messages in Outlook. Wait: there is.

This email client allows you to rescind an email message that you do not want the recipient to read, but only if they have not already. Otherwise, the exercise is moot in every way. Allow for the fact that they have read it, but work fast to in case they have not. You need not install add-ons or extra tolls for this. Outlook has it as an inbuilt option.

How to fix Outlook mail foul-ups

  • Assuming you still have the email client window open after sending the message, go to the Outbox folder, listed right under the All Mail Folders option on the left.
  • Choose the message you need to stop from sending and hit Delete, and then click OK to confirm. If the action works, then the mail will not leave the Outbox. All of this assumes it has not already, which if it has, would require further steps to bring it back.
  • Go to the Sent Items folder from the left pane listing. Find and choose the message you want to pull back out of the other guy’s mailbox before he sees it.

    Sent Messages In Outlook

    Resize Outlook Mail

  • Move to the Actions menu (Other Actions in Outlook 2007), and choose the Recall this message This is also where you get to choose if you will replace the message you are taking out. If you are, then compose a replacement email. Choose Tell me if recall succeeds or fails for each recipient if you want to know whether this worked. Hit OK.

That was on how to fix Outlook mail foul-ups. With this Outlook will recall any copies of the message you have specified. If you have given something else to set in that stead, that will be taken care of too. When you get the intimation about the status of the retraction, you will know if it worked. It will not though, if the other person has already read it.



Outlook Apps For IOS And Android More Enterprise-Friendly

Microsoft Outlook Support

Outlook Mobile Apps

It has only been a few weeks since Microsoft released the Outlook apps for iOS and Android. But in the ensuing time the company has been busy pushing it towards business users, with updates. These apps use the Accompli mobile PIM, which the tech giant acquired late last year.

They have wasted little time coming up with the updates, with Microsoft Outlook support for new IT controls, as well as a few user-friendly features. The main feature is the password enforcement provision, which can be used by enterprises on Exchange ActiveSync. This is the mobile email which allows you to synchronize contact and calendar information.

In a recent blog post, they said, “If your company email policy requires that devices have a password in order to sync mail, Outlook will enforce this at the device level. Until the passcode is setup, the user will be unable to access Outlook.”

Apple and Google manage encryption and authorization differently, and that entails a different setup for these Outlook apps. With that in place, the app will ask the user to set up a device password if there is not one configured. And in iOS (8.0 or later), there is built-in encryption, meaning that the Outlook data encryption if there is a device passcode, whether or not you want this.

In addition, they have sped up the remote wiping operation. Microsoft says this can be managed within seconds. “The Outlook app will reset and Outlook email, calendar, contacts and files data will be removed from the device, as well as from Outlook’s cloud components,” the post adds. This does not affect the personal user data in any way.

Outlook Data Encryption

Outlook IOS Apps

There are more features aimed at the IT crowd, Microsoft said. One of the impending updates will bring Microsoft Outlook support for Intune. This is the company’s own MDM service offering. They will also be moving Amazon Web Services (AWS) to the Azure cloud-computing platform.

The Outlook app also supports Internet Message Access Protocol (IMAP), as well as real-time notifications. You can toggle the conversation views too, and this is useful for iOS users looking to group email chains. The android version has yet to offer this feature.

Outlook for Android bring customizable swipe gestures instead, a definite step over the iOS version. “You can swipe right or left to take actions like archive, delete, move, flag, mark as read/unread, or schedule,” the company said.



Patching Up Outlook Indexing Errors

How To Fix Outlook

Outlook Indexing Problems

Microsoft Outlook is one of the leading applications when it comes to sending and receiving emails, while monitoring and managing multiple email accounts. The features it brings along are of a comprehensive set, and optimizes to allow easy and fast information management. The way the search feature works is by indexing the location of locally stored data, so you can access it faster each time after the first. Technically the location of the mail item is stored on the computer, so that access is sped along. The application doesn’t have to search through too may folders to find what it is looking for, and you get instant access to any mail information that you are looking for.

How to fix Outlook indexing problems

There may be times when you get an error from the program telling you that a certain mail cannot be found. If you are sure the message is stored somewhere locally, then it is likely that indexing is malfunctioning.

  • If the indexing is not working as it should, your Outlook instant search feature will not either.
  • Maybe this is because of PST file damage, because that is where the data you are seeking is stored.
  • Maybe the configuration has somehow changed; either you did this accidentally, or there has been an external influence that caused this, such as a virus infection.

There is an Inbox Repair software from Microsoft, called Scanpst. This is useful for detecting and repairing any corrupted data inside the PST file. This does not guarantee a fix to your indexing issue, but it just might.

How to fix Outlook indexing using a third party tool

Outlook Instant Search

Outlook Indexing Errors

There is a powerful utility called Yodot Outlook PST Repair tool, which works on Windows computers. Download and install this software for easy indexing repair. The first screen lets you choose among three options: Open PST File, Find PST File, and Select Outlook Profile. If you already know the location of the file, pick the first option. Otherwise, go for Find PST File.

Select Outlook Profile lets you pick the PST file from a specific profile. Choose either Normal Scan or Smart Scan from the next screen, and then hit Repair to get it the process started.

This tool completes the repair and then asks for a destination location for the file that it has created, which is a repaired version of the processed PST file. Save this somewhere safe, or put it in place of the corrupted file. The next time you open Outlook, the indexing problems will likely have disappeared.



Instructions To Remove Search Here Toolbar Manually

How To Remove Search Here ToolbarToolbar from Search website is categorized as web browser hijacking virus that has the ability to escape from the usual antivirus programs that run on the computer. It has the potential to access any data or information on the computer without the consent of the user. The worst part is that the user will never recognize this until something very bad happens to the computer system. Search Here Toolbar usually comes along with harmful and malicious software that come as free software.

It is better to have this toolbar removed from the computer in order to ensure safe browsing. Read on to know the instructions on how to remove Search Here toolbar from the computer.

Instructions

  • Go to the desktop and from the lower left corner of the desktop, click on the Start
  • From the Start menu, choose Control Panel.
  • From the Control Panel window, double click on Add\Remove Programs.
  • This will open another window with a list of programs and software installed in the computer.
  • Search for the Search Here toolbar from the list and select the same. Click on the Uninstall button to the top of the list.
  • Next, a prompt message would pop-up asking you to confirm. Click on Yes or Continue.
  • Next, you will have to follow a number of on screen instructions in order to complete the process.
  • Look if there are any more toolbar or software associated with Search Here.com. If there are any, remove them as well.
  • When you complete removing, restart the computer.

Manual Removal

The next set of instructions will detail the manual procedure for how to remove Search Here toolbar.

  • Open the Task Manager by pressing the keys Ctrl+Alt+Del on the keyboard.
  • In case this does not open the Task Manager, click on the Start button, choose Run. This opens a small Run dialogue box, type in as taskmgr and then hit Enter.

    Toolbar From Search

    Toolbar Removal Help

  • From the Task Manager, you have to look for the process labeled Search Here in the list. Choose the same and then click on the End Process button, which would stop the process of the Search Here program.
  • Search for files C:\ WINDOWS\ assembly\ KYH_64\ Desktop.ini, C:\ Windows\ assembly\ KYH_32\ Desktop.ini and C:\ WINDOWS\ system32\ giner.exe and Delete

In case you have other toolbars that you don’t use either, it is better to have them removed from the computer. This will ensure the safety of the computer along with improving its performance.



Managing Email Accounts When Using Microsoft Outlook

Microsoft Outlook

        Managing Outlook Email

Microsoft Outlook, as we know, is an extremely useful email client application, most suited for workplaces and business ventures. Although there are several email client applications like Mozilla Thunderbird and Lotus Notes, no other application comes close in terms of ease of use. Even beginner level Outlook users enjoy a small learning curve because of the interesting interface, which simplifies all tasks and displays the essentials at a glance. Outlook contains several different productivity applications and has evolved over time, streamlining itself for business needs. Contact Outlook help desk to know the different possible capabilities of this application.

In the corporate environment, the requirement of a Network Administrator is absolutely essential. The administrator is in charge of the numerous different aspects of Outlook and make sure that the emails are sent and received in a timely fashion. If these functions are not managed well, the mail server will crash and users will not get their emails in time. It is the administrator’s responsibility to ensure all messages are received in time, without creation of bottlenecks or shortage of memory. As a network administrator, you have to manage different MS Outlook email accounts by performing the following actions:

  • From the Microsoft website, download the official Office Resource Kit. It will be available in the Resource
  • Once you download each template that you want to manage the email accounts, you will be able to perform the actions you are required to do. The essential capabilities include retention, auto-archiving and email disabling. This way, you will be able to set the group policies for all users in the network, making your task a lot easier.

    Outlook Help Desk

                Outlook Email Accounts

  • Click on Group Policy Management Console inside your dedicated computer and then select the Group Policy object. Right-click and select Administrative Tools. From inside the available templates, click to choose Add/Remove Templates.
  • Click and highlight the template and then click on Add. You will be able to add individual or group e-mail accounts inside this feature.
  • For the last part, click on Computer Configuration or User Configuration. Click on Administrative Templates and click on the Settings. Make sure the status is listed as Enabled and repeat the same step for each policy you want to enforce. Once you have assigned the settings, click Save to save your data.

You will now get a better control over Outlook email accounts of different users. Contact Outlook help desk, if you require further assistance.



The Process Of Setting Up A New Email Account In Outlook 2013

Outlook Setting

Outlook Mail Setup

Outlook 2013 has a very different look and feel from the previous version of the email client. For longtime users, this is a major cause for doubts where the email configuration is concerned. The steps involved in the procedure are more or less the same. These are detailed below.

Outlook setting for email account

  • Launch the email client. You might be asked to set up a new account if it’s the first time you’re opening the application. If you don’t get that, then go to the File button at the top, and choose the Add Account option with the green plus sign beside it.
  • Move to the bottom of the screen and select the Manual setup or additional server types option. Then hit Next.
  • From the next screen, choose the POP or IMAP option, and hit Next.
  • The next screen will ask you to input and select information for the account settings. Under User Information, give the following details: Your Name (the name you want people to see in your emails to them), and Email Address (the full address for the email account you’re setting up). For Server Information, give Account Type: as IMAP, Incoming mail server as mail.messagingengine.com, and Outgoing mail server as mail.messagingengine.com. For Logon Information type in the same information as under User Information.
  • After that, hit the More Settings… button at the bottom right. This will bring up the Internet E-mail Settings window, where you need to head to the Outgoing Server tab. Check the box beside My outgoing server (SMTP) requires authentication.

    Outlook Application

    Outlook Email Configuration

  • Hit the Advanced tab. Set the SSL encryption setting for both the Incoming and Outgoing servers. Input 992 for the Incoming port, and 465 for the Outgoing port. Hit OK to save the changes, and close the window.
  • Hit Next to proceed to the subsequent screen on the Add Account window. The first thing the Outlook application does is a connection test, to see if the settings you’ve configured can be used. Close the window if everything’s set all right, and then click Finish.

That was on how to configure the Outlook Setting for your email account. These steps are meant for Outlook 2013, but with a few adjustments it can be made to work for other versions as well. Find out the version number you have, and if you want the specific procedure for it, find the relevant posts here.



Get To The Bottom Of Email Sending Issues In Outlook Express

Outlook Express Problems

Outlook Express Email Setup

Outlook Express is a discontinued email client application. The last Windows version it came with was Windows XP. If you are still a Windows XP user, you might be using it as your default email client application. Unlike Microsoft Outlook, Outlook Express is a freeware.

Outlook Express problems

Outlook Express users report that they come across a number of problems or errors while using the application for sending and receiving emails. If you are annoyed by frequent Outlook Express problems and think you should switch to an alternative email client application, wait a minute. Find out the root cause of the problem and fix it. Here are some scenarios of Outlook Express issues and the solutions to fix them.

Internet connectivity issue

Though you can launch Outlook Express and view the email items in it even when there is no active internet connection, you would need to make sure that the internet connection is active when you need to send/receive emails in it. The easiest way to confirm that the internet connection is active is trying to load a new website in your default web browser. If the browser loads the website without any delays, you can confirm that there is nothing wrong with the internet connection. You may then proceed to see what the other possible causes of the issue are.

Incorrect account settings

Launch Outlook Express

Fix Outlook Express Problems

If there have been any changes in your account settings in Outlook Express, you would face issues while sending emails from it. Sometimes, a virus infection or accidental changes in the system settings would lead to modifying your email settings in Outlook Express as well. Hence, go to your Outlook Express email settings and verify that the settings are correct. If there have been any changes, consider reconfiguring your email account from scratch.

Pending messages in the outbox

If there are many pending email messages in the outbox, Outlook Express may get stuck and stop sending new messages. Go to the outbox and check whether it is the case. If there are many pending messages in the outbox, consider deleting them and resending later on. It is recommended not to send large files through emails in Outlook Express as it can potentially freeze the application.

Outlook Express is a very simple email client application. It offers better emailing experience on legacy operating systems like Windows XP as compared to other third party email client applications.



Setting Up Outlook For Your Office 365 Account

Outlook Help Desk

About Outlook Setup Options

Microsoft Outlook is designed in such a way that you can easily set up the accounts and make use of the different options by contacting the Outlook help desk for support every time. However, some of the not-so-tech-savvy users might find it difficult to do even the basic functions like setting up their email accounts in Outlook. If they are using an Office 365 account, then the process can be even more confusing.

Add your Office 365 account to Outlook client

Before you proceed with this, you should know the mailbox server details like the Proxy Server URL required for setting up the account. If you have these details ready, then you need to create a new Mail Profile. For this, go to the Start Menu and launch the Control Panel. There, select the option Mail. This will launch the Mail Setup wizard with a number of options.

Click on the Show Profiles option you see there and select the option Add. This will launch a separate window, where you need to enter a name for the new Mail Profile you are creating. Click OK to save this and you will now be taken to the Account Setup wizard for setting up the account. Select the option Manually Configure Server Settings shown at the bottom and click Next to proceed.

Microsoft Outlook

Contact Outlook Support

In the next step, select the option Microsoft Exchange and click Next. In the next step, you have to enter the details for setting up the Microsoft Exchange account. In the first text field for Microsoft Exchange Server you see there, you need to enter the Host address. This should contain the first ten characters from the host address along with the extension ‘.mailbox.outlook.com’. For example, if the first ten characters of the host address are ‘abcdefghij’, then you need to enter it as ‘abcdefghij.mailbox.outlook.com’.

Put a checkmark next to the option Use Cached Exchange Mode. Then, enter your full Username with the @ domain extension and click on the More Settings button. This will launch a new window for more Microsoft Exchange settings. Under the General tab, put a checkmark for the option Automatically detect connection state and click on Apply. Now, go to the Connection tab, select the option Connect to Microsoft Exchange using HTTP and then click on the Exchange Proxy Settings button.

Enter your host address in the first text field. Set the HTTP and Authentication settings correctly as used in your Exchange Server account to finish the account set up. If you have any doubts regarding this, contact our Outlook help desk for assistance.