The Process Of Setting Up Email Templates In Outlook

Email-in-Outlook

Outlook Email Templates

If you have to send out frequent emails that include information that have exceedingly similar body, you can cut short your work by creating a template. By composing a message and saving it as a template, you will be able to use it every time you need it. By filling in new information onto the template, you can create the new e-mail message and send it in an extremely short while.

To create a template in Outlook 2003, you can contact our Outlook help desk or make the following changes yourself:

  • Start a new email message by clicking Compose.
  • A new message window will automatically open up. Give it an appropriate subject and then compose your content. Make sure you leave out enough space for the variable information so you can add it without ruining the rest of the layout.
  • Click on File menu and then click on Save As. From the list of options, click on Outlook Template and then hit Save.

Office 2003

You can use Microsoft Word to create templates in the same way. This way, you can create the template and then add new information before sending the template as an email message. To create a template in Microsoft Office, you can either contact our Outlook help desk or do the following steps yourself.

  • Click on the Tools menu and then click on Options. From inside this sub menu, click on the Mail Format tab.
  • Click on Use Microsoft Office Word 2003 to edit e-mail messages check box to deselect it.

    Outlook-repair

    Create Outlook Templates

  • Click on Apply and then click OK.
  • Click on File menu and then select New. From inside this sub menu, click on Mail Message.
  • A new message will open up. Create an appropriate subject for the email and then compose your content making sure it contains enough space.
  • Click on the File menu and then select Save As. Select Outlook Template option and then hit Save.
  • In order to restore Word as the message editor, click on Options which lies inside the Tools menu and then click on the Mail Format tab. Select the Use Microsoft Office Word 2003 to edit e-mail messages check box.
  • All your changes will be saved once you click on Apply and then on OK.

Once you follow the instructions stated above, you can create Outlook templates and use them to send out emails in Outlook 2003 whenever you want. If you have any issues or need further assistance, you may contact our Outlook help desk.



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How To Sync Google Calendar With Outlook 2010

Outlook Help Desk

    Outlook Calendar Sync Feature

Similar to Outlook Calendar, Google calendar is a calendar app that also acts as a day planner where you can create and manage schedules. When at work, this tool is extremely useful when you have to manage deadlines. It is linked to your Gmail account and can be accessed anywhere, using your computer or your mobile, wherever you want provided you have an internet connection. Contact our Outlook help desk to know more about Google Calendar.

Although Outlook 2010 does not support syncing your Google Calendar with its own Calendar app, you can make minor tweaks to the settings. Previous versions like Outlook 2003 and 2007 versions had a sync option and it is surprising to see more advanced Outlook versions missing such a key feature. Once you sync your Google Calendar with Outlook, all your calendar events present in the your Google Calendar account will automatically migrate to your Outlook email client program. Successive entries to the Google Calendar will also be available in your Outlook account letting you use the Calendar program to its optimum use no matter where you are.

Here’s how you make the changes in the settings to sync your Outlook 2010 program to work with Google Calendar.

  • First off, you have to ensure that the Outlook 2010 program is not running on your system. Use the Task manager to ascertain that all the running instances of Outlook have now been closed.
  • Install Google Calendar Sync on your system. This feature enables you to sync Outlook 2010 calendar with Google Calendar either by syncing both of them to each other, or one way alone. Once installed, it will show an error message stating that this program is only compatible with Outlook 2003 and 2007; do not dismay.

    Internet Connection

    Sync Google Calendar With Outlook

  • Before you proceed to the next step, you need to backup the Outlook 2010 executable file, which resides in the file location C:\Program Files\Microsoft Office\Office14. This is because you have to make changes to the executable file using a Hex editor in the next stage.
  • Open HxD editor, which is used to make changes to the HEX files and then drag the Outlook Executable file into it.
  • Bring out the Search pane by pressing Ctrl+F and then type in 14.0.0 and press Enter.
  • This will bring you into the instance where 14.0.0 is typed. Make sure not to press Delete, select the ‘4’ by dragging your pointer and replace it with ‘2’. Save the changes and exit.
  • Run the Google Calendar sync program like before and follow the on-screen instructions.

Contact our Outlook help desk if you have any trouble synchronizing Outlook with the Google Calendar.



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Outlook Stays On Top With Advanced Rules

Outlook Setting

     Outlook Setting Tips

For the past several years, the email service from Google- Gmail was the market leader in the industry and had the technical upper hand too. However, the email service from the software giant Microsoft took the main spot when they released some advanced rules in their Outlook setting page. The company also released some other notable new features for their email service intended to make it the most preferred and popular email service available. According to the research done by Microsoft, an average person has about one hundred and eighty four emails in his inbox and receives almost twenty-eight mails each day.

It will be difficult for an average mail user to manage and find the important emails from this surge of emails and to help the user with the situation; Microsoft has introduced the Advanced Rules feature for their Outlook email service. With the advanced rules, Outlook email users will be able to easily sort and organize their emails. With this new feature, Outlook users can set a rule to flag an unread email that is more than three days old from a specific contact. This can also be setup for a set of contacts.

Outlook Email Client

      Setting Outlook Email

With this feature, you will never miss an important email from real people or people who send you important email. These messages will be shown on the top of the inbox so that you would see them when you login to your email account. It is for sure that the Advanced Rules set with the Outlook setting page will alter the way in which people use Outlook email. However there is also a negative aspect for it, if you have not been checking emails for few days then when you open the Outlook program, you may see many emails in the inbox above the important stuff.

One of the other revolutionary features that Microsoft has included with its Outlook email client is the Undo feature. This feature allows the users to undo a move that they have made accidentally. This allows the users to move back the emails from folders that they were not intended etc. Reply in-line is another new feature that the company has added with the Outlook email service. This allows the users to reply to a message they have received with ease and without having to click on the reply or compose mail tab.

With all these new features in place, Outlook is bound to be useful for you in many different contexts.



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Setting Up MSN Email In Microsoft Outlook

msn_logo

Help Desk For Outlook

Microsoft Outlook is an email application client that provides various uses to its users. If you are a person who is using the MSN service, then you can set up MSN in Microsoft Outlook so that you can easily access all the features of MSN from Outlook without the need for entering the MSN account. MSN works with POP3 and by keeping that in mind, you can easily configure MSN in Outlook. Well, given below are some easy instructions from the Outlook help desk team to configure MSN email in Microsoft Outlook.

Instructions

  • Start the process of setting up MSN email in Outlook by opening Microsoft Outlook application on your computer by either double clicking the shortcut icon for Microsoft Outlook seen on the desktop or by accessing the Start menu and then All Programs. Now, the Microsoft Outlook window will be opened on your screen.
  • From the toolbar, you need to click the option labeled Tools followed by selecting the option called Account Settings. Now the Account Settings window will be opened in your computer screen.
  • Next, you need to click the option called New that is seen under the tab called Email. Now you will be able to see a window named Add New E-mail Account.
  • Now, you need to checkmark the box that is named Manually configure server settings or additional server types followed by clicking the button called Next.

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    Outlook Help Tips

  • Next, choose the option called Internet Email and then click the button called Next.
  • Now you need to enter your complete name, email address, incoming mail server address, outgoing mail server, user name and password on to the appropriate boxes seen under the screen called Internet E-mail Settings. In this case, your incoming mail server address will be pop3.email.msn.com whereas your outgoing mail server address will be smtp.email.msn.com. In the case of the username, it should be your account name for MSN and its password is your password. Make sure to select the account type as POP3.
  • After making the above said changes in the Outlook setting, you need to click the option called Test Account Settings. Click the button called Next, and then Finish, if the there are no issues reported.

These Outlook help desk instructions will help you to successfully set up MSN email in Microsoft Outlook. For further assistance, contact our Outlook support desk.



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How To Enable Outlook To Check For New Emails Periodically

Outlook Help Desk

Features Of Outlook

Outlook email comes with a wide range of functionalities. One such feature is its ability to check for emails at specified intervals. Users can decide on when to check for new emails and for which all accounts the program should check for new emails.

So, how can you change the settings for this function? According to Outlook help desk, it is a simple process and involves only a few steps. In this post, we will take you through the steps involved in the process.

Steps Involved

  • Press the Windows key and open the Start menu.
  • In the Start menu, select the option Programs.
  • Go to Microsoft Office and click Microsoft Outlook to launch the program.
  • Once the Outlook program comes up, choose the option Tools from the menu bar.
  • Select Send/Receive option from the drop down menu for Tools.
  • Choose the option Send/Receive Settings in the new menu that opens next to the first menu.
  • Click the option Define Send/Receive Groups.
  • Select the option All Accounts group.
  • You will find different options to choose for the All Accounts section.
  • Mark the first option, which is Include this group in send/receive (F9).
  • Check the second option in the list, which is Schedule an automatic send/receive every and in the box next to it, choose the interval that you wish to carry out the function.
  • The third option can be also helpful, which is Perform an automatic send/receive when exiting. With this, you can make sure that all emails in the outbox folder will be sent when you close the program.
  • You may mark the same settings for the option under When Outlook is Offline.

    Microsoft Office

    Outlook Email Configuration

  • Click the button Close.

If you do not want to have all accounts with these settings, you may follow the steps below.

  • Choose the option All Accounts group under the window for Send/Receive Groups.
  • Select the button Edit.
  • Choose the accounts for which you do not wish to keep the settings.
  • Select the button OK.

You may use the option New, create a new group, which does not have any other accounts, and create a specific schedule if you wish.

With the above steps, you can make sure that your Outlook program checks for new emails in specific intervals. For further help on this issue, you may contact Outlook help desk or contact our technical support team.



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