Open Hangout Chat From Outlook.Com Window With The New Plugin From Google

Outlook

Features Of Outlook

If you are a Hangout user, now you can start making video calls from the platform to Outlook users. The new feature has been enabled by Google with the release of the new plugin for Hangout. As both Hangout and Outlook have large number of users, the new move is certainly going to help millions of users of both the platforms. Earlier, we had seen Microsoft releasing a plugin for the Skype users that allowed them to keep in touch with Outlook the users.

The Google tweet on the new plugin says, “Schedule meetings in the blink of an eye with Google Apps shared calendars.” The description further says, “Schedule a Hangouts video call with other Outlook users in your company with a single click. Join a scheduled Hangouts video call by opening the meeting in Outlook and clicking the Hangouts video call link.”

According to Outlook help desk, with the new plugin installed, Outlook users do not need to move out of the window and open Hangout to initiate a video call. Instead, users can make calls directly from the Outlook window. The new move is certainly going to help business users a lot. However, please note that earlier, Microsoft had released a similar plugin for Google Talks, which was not welcomed by one of the bosses of Google, Larry Page. According to him, the move from Microsoft did not have any benefits for Google.

Outlook.com was founded in the year 1996 and then had the name Hotmail. Microsoft purchased Hotmail from its developers and later changed its name to MSN Hotmail and then Windows Live Hotmail. Microsoft was making constant changes to Hotmail during this period and in 2012, released Outlook.com.

Email Program

Outlook Email Program

All the existing users of Hotmail were moved to Outlook.com It is estimated that there are more than four hundred million active users for the account and therefore, each addition for the program is going to be a great help to the users.

Google Hangout is a chat platform developed by Google. It was released in 2013. With the release of Google Hangouts, the company is making replacements for its three applications, Google+ Messenger, Hangouts and Google Talk. Hangout too has millions of users around the globe. Gmail users can move to Hangout by choosing the Hangout option in their window.

According to Outlook help desk, users can find more information about the plugin from the official website of Hangout. Users may download and install this plugin to make communication more effective.



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Forwarding Mails Automatically From Outlook 2010

Outlook Setting

Outlook Setting Instructions

It is a known fact that everyone in a corporate environment makes use of the Outlook email manager program for managing emails efficiently. The program will help the users to easily and effectively organize the emails they receive in their inbox. One of the major issues that a corporate user faces is the abundance of emails he/she receives each day. Of these emails, some of the emails have to be forwarded to other users. This forwarding of emails will need many man-hours, however with the new Outlook 2010 Rules in place, this can be easily done.

You can configure Outlook setting rules for automatically forwarding emails received in your inbox. The procedure is simple and once you have setup an Outlook Rule, there is no need to forward the emails manually as the Outlook program will automatically forward the same to the selected recipients. Outlook allows the users to easily select the contacts from the Outlook address book and add to the list of recipients. Here we discuss the simple steps required for forwarding emails by creating a new rule.

Instructions

  • Click on the Rules option found under the Home tab and then click on the Manage Rules & Alerts option found in the drop down menu.
  • When the Rules and Alerts window opens up on the screen, click on the Apply changes to this folder option found in the drop down list. Now click on the option labeled as New Rule found in the window for creating a new rule.
  • Click on the option labeled as Apply rule on messages I receive found under the Start from a blank rule option and click on the Next button for continuing with the Outlook setting process.
  • Now select the Public group option found in the page that appears on the screen. In the From box, type in the sender’s email address and click on the Ok button.

    Setup An Outlook Rule

    Outlook Setting Help

  • Click on the Next button and on the Forward it to people or public group option for enabling it. Now type in the recipient’s email address in the box that appears on the screen, you can select the email addresses from the address book. After selecting all the recipients, click on the OK button.
  •  Again, click on the OK button for saving all the changes made with the program. Close Outlook email client and restart it for the changes to take effect.

If you follow the simple instructions given above, you will be able to create rules for forwarding emails in Outlook 2010.



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Directions For Enabling Automated Replies In Outlook

Outlook Setting

        Outlook Email Setup

Outlook lets you send automated replies to your email senders when you can’t access your email account. You can set this in two ways; temporarily or part time. When you set up this feature for part-time, the application sends the automated replies to all the emails or emails from specified senders during the stipulated time when you are out of the office or away from the computer. The temporary auto-reply is quite similar to this. You can set it up when you are away from the office or computer for a few days, say on a trip. Outlook will be sending auto replies and keep those who contact you by emails informed about your status.

Instructions

  • Open Outlook. If you have created an Outlook short cut on your desktop window, double-click on it to open the application. Else, navigate to the Start menu and choose Microsoft Outlook from the resulting menu.
  • When the application is loaded, choose the option that says New E-Mail and select Plain Text from the resulting dropdown options.
  • Now, type the custom message you wish to send as the auto-reply. The message has to be entered in the main text body.
  • After that, go to the File option and choose Save As option from the dropdown list. Be sure to choose Outlook Template as the file format from the Save as type options.
  • Name the template, for instance business trip, out of office, etc.
  • Once done, click the Save button to save changes made in the file.
  • Now, go to the File option again and choose Info from the dropdown list.

    Outlook Help Desk

                 Outlook Problems

  • Select Rules and Alerts followed by New Rule from the dropdown menu.
  • Select the option that states Start from a blank rule. Ensure that the checkbox before Check messages when they arrive is selected.
  • Following that, select Next. This will take you to the Conditions list. Make sure that the check box before Sent Only to Me is ticked.
  • Proceed by clicking the Next button. In this section, choose the option that says Reply using specific template. Go to the next page and specify the template that needs to be used for the reply.
  • Save the changes you have made in the Outlook setting now by clicking Next followed by Finish and OK.

By making the above described changes in your Outlook setting, you would be able to set up an automated reply in your Outlook application. You can contact our Outlook help desk for any further assistance.



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The Process Of Setting Up Email Templates In Outlook

Email-in-Outlook

Outlook Email Templates

If you have to send out frequent emails that include information that have exceedingly similar body, you can cut short your work by creating a template. By composing a message and saving it as a template, you will be able to use it every time you need it. By filling in new information onto the template, you can create the new e-mail message and send it in an extremely short while.

To create a template in Outlook 2003, you can contact our Outlook help desk or make the following changes yourself:

  • Start a new email message by clicking Compose.
  • A new message window will automatically open up. Give it an appropriate subject and then compose your content. Make sure you leave out enough space for the variable information so you can add it without ruining the rest of the layout.
  • Click on File menu and then click on Save As. From the list of options, click on Outlook Template and then hit Save.

Office 2003

You can use Microsoft Word to create templates in the same way. This way, you can create the template and then add new information before sending the template as an email message. To create a template in Microsoft Office, you can either contact our Outlook help desk or do the following steps yourself.

  • Click on the Tools menu and then click on Options. From inside this sub menu, click on the Mail Format tab.
  • Click on Use Microsoft Office Word 2003 to edit e-mail messages check box to deselect it.

    Outlook-repair

    Create Outlook Templates

  • Click on Apply and then click OK.
  • Click on File menu and then select New. From inside this sub menu, click on Mail Message.
  • A new message will open up. Create an appropriate subject for the email and then compose your content making sure it contains enough space.
  • Click on the File menu and then select Save As. Select Outlook Template option and then hit Save.
  • In order to restore Word as the message editor, click on Options which lies inside the Tools menu and then click on the Mail Format tab. Select the Use Microsoft Office Word 2003 to edit e-mail messages check box.
  • All your changes will be saved once you click on Apply and then on OK.

Once you follow the instructions stated above, you can create Outlook templates and use them to send out emails in Outlook 2003 whenever you want. If you have any issues or need further assistance, you may contact our Outlook help desk.



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How To Sync Google Calendar With Outlook 2010

Outlook Help Desk

    Outlook Calendar Sync Feature

Similar to Outlook Calendar, Google calendar is a calendar app that also acts as a day planner where you can create and manage schedules. When at work, this tool is extremely useful when you have to manage deadlines. It is linked to your Gmail account and can be accessed anywhere, using your computer or your mobile, wherever you want provided you have an internet connection. Contact our Outlook help desk to know more about Google Calendar.

Although Outlook 2010 does not support syncing your Google Calendar with its own Calendar app, you can make minor tweaks to the settings. Previous versions like Outlook 2003 and 2007 versions had a sync option and it is surprising to see more advanced Outlook versions missing such a key feature. Once you sync your Google Calendar with Outlook, all your calendar events present in the your Google Calendar account will automatically migrate to your Outlook email client program. Successive entries to the Google Calendar will also be available in your Outlook account letting you use the Calendar program to its optimum use no matter where you are.

Here’s how you make the changes in the settings to sync your Outlook 2010 program to work with Google Calendar.

  • First off, you have to ensure that the Outlook 2010 program is not running on your system. Use the Task manager to ascertain that all the running instances of Outlook have now been closed.
  • Install Google Calendar Sync on your system. This feature enables you to sync Outlook 2010 calendar with Google Calendar either by syncing both of them to each other, or one way alone. Once installed, it will show an error message stating that this program is only compatible with Outlook 2003 and 2007; do not dismay.

    Internet Connection

    Sync Google Calendar With Outlook

  • Before you proceed to the next step, you need to backup the Outlook 2010 executable file, which resides in the file location C:\Program Files\Microsoft Office\Office14. This is because you have to make changes to the executable file using a Hex editor in the next stage.
  • Open HxD editor, which is used to make changes to the HEX files and then drag the Outlook Executable file into it.
  • Bring out the Search pane by pressing Ctrl+F and then type in 14.0.0 and press Enter.
  • This will bring you into the instance where 14.0.0 is typed. Make sure not to press Delete, select the ‘4’ by dragging your pointer and replace it with ‘2’. Save the changes and exit.
  • Run the Google Calendar sync program like before and follow the on-screen instructions.

Contact our Outlook help desk if you have any trouble synchronizing Outlook with the Google Calendar.



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