Are you one of those users whose heard great things about Microsoft Outlook and can’t wait to try it? Your friends have been talking about using it all the time and they even say, “Once you use Outlook, there’s no going back.” Well, if you’re new to computing and would like to try Outlook, then you’ve come to right place. And you’re pals are right, once you use Outlook, there’s no going back!

What is Microsoft Outlook?

Microsoft Outlook is the software that can send/receive emails, organize and manage your plans, manage your contact details all at once. Basically, it’s capable of running your whole life and there’s an Outlook setting everywhere that make it a must have software.

The beauty of an Outlook setting

The first thing you need to know is that Outlook has an Outlook setting for every feature. An Outlook setting gives you complete freedom to modify Outlook to your preference and style. So, feel free to try any Outlook setting, you’ll be surprised by its features and functions.

The Outlook Interface

When you first start Outlook, you’ll find shortcuts to the main features in the Outlook Shortcut Bar. These features are:

• Outlook Today – This gives you a summary of what you’ve planned for you today. This includes reminders, tasks, events and unread emails.
• Inbox – It’s the place where all your received mails end up. There’s an Outlook setting to help you organize your inbox into different folders.
• Calendar – Just like a real calendar, it gives you your schedule of your meetings, appointments. There’s also an Outlook setting in which you can set up an alert in case you’re accidentally going to miss your appointment.
• Contacts – The place where all your contacts will be stored. If you look around, you’ll find an Outlook setting which can arrange your contacts by groups.
• Tasks: This features an outlook setting that can track and prioritize your tasks.
• Notes: Its lets you create notes to yourself. It’s handy to have instead of waiting for notepad, or Word to open.
• Deleted Items: It’s similar to the Recycle Bin in windows. It’s the place where all your deleted emails will go to.

Where does my mail go?

Now, let’s look at the five folders where your mails are stored.

• Inbox: As previously mentioned, the place where all incoming mails are stored.
• Outbox: It’s a folder where you’ve created a mail but not yet sent it. This is useful when you’re using Outlook offline or via modem.
• Sent Items: It’s the folder where a copy of your sent mail is stored.
• Deleted Items: As previously mentioned, it’s the place where all your deleted mail goes.
• Drafts: It’s the folder in which you have mails that you’ve started but not yet finished. You could continue typing mails from drafts if you’re interrupted. An Outlook setting which enables auto-save is also available.

There’s an Outlook setting in which you create your own folders and categorize mails into them.

Sending mails is a piece of cake and Outlook setting makes it creamier

Ok, its time to send your first email through Outlook.

1. First, click the ‘New Item’ icon or choose ‘Compose’ and then select ‘New Mail Message’.
2. In the ‘To’ field, type the email id of the person you want to send your mail to. If that person’s contact information is stored in your Outlook Address Book, then an Outlook setting will display his contact information by just typing his name. Just click on which information you want.
3. After this, type your message in the message body and click ‘Send’ when you’re done.
4. If you want to continue typing your email some other time, then choose ‘File’ and click on ‘Save’. Your unfinished email will be there in the ‘Drafts’ folder.

That’s it; you’ve just send your email through Outlook. If needed, you can also check for any other Outlook setting that might interest you.

An outlook setting to add weight to your mails

If you want to send a picture or a document or any file though an email, then all you have to do is find the necessary Outlook setting for it. You can send it by following these steps.

1. Follow the steps you just followed on sending an email and before clicking on the ‘Send’ button, click on the ‘Insert File’ icon on the toolbar.
2. A dialog box will appear, prompting you to locate the file you want to send. Locate the file and then click ‘Ok’.
3. After this, wait for a while till an icon appears with a message notifying you that your file has been attached.
4. Now click send. This Outlook setting also allows you to send more than one file at the same time.

An Outlook setting is what makes Outlook tick

Well, that’s the basics. Fun, isn’t it? Well, explore through each and every Outlook setting and start finding out why Outlook is very popular. An Outlook setting might have a few confusing options, so use Microsoft Help to get you through a difficult Outlook setting. And make sure, you back up your Outlook setting in case any unforeseen error occurs. Remember, an Outlook setting provides limitless possibilities, so start going through one Outlook setting after the other. And surprise those friends of yours by knowing more than they do.

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